Microsoft Word is one of the most widely used word processors in the world. Whether you're a student, professional, or casual user, knowing important MS Word shortcuts can save you time and improve efficiency. Instead of navigating through menus, you can use keyboard shortcuts to perform tasks instantly.
In this blog, we’ll explore the most essential MS Word shortcuts to help you work faster and smarter!
1. Basic Shortcuts Everyone Should Know
| Shortcut |
Function |
| Ctrl + N |
Create a new document |
| Ctrl + O |
Open an existing document |
| Ctrl + S |
Save the current document |
| Ctrl + P |
Print the document |
| Ctrl + W |
Close the current document |
2. Text Formatting Shortcuts
| Shortcut |
Function |
| Ctrl + B |
Bold text |
| Ctrl + I |
Italicize text |
| Ctrl + U |
Underline text |
| Ctrl + Shift + > |
Increase font size |
| Ctrl + Shift + < |
Decrease font size |
3. Editing & Navigating Text
| Shortcut |
Function |
| Ctrl + X |
Cut selected text |
| Ctrl + C |
Copy selected text |
| Ctrl + V |
Paste copied/cut text |
| Ctrl + Z |
Undo last action |
| Ctrl + Y |
Redo last undone action |
| Ctrl + A |
Select all text in the document |
| Ctrl + F |
Find a word or phrase |
| Ctrl + H |
Find and replace text |
4. Paragraph & Alignment Shortcuts
| Shortcut |
Function |
| Ctrl + L |
Align text to the left |
| Ctrl + E |
Center align text |
| Ctrl + R |
Align text to the right |
| Ctrl + J |
Justify text |
| Ctrl + M |
Increase indent |
| Ctrl + Shift + M |
Decrease indent |
5. Table & List Shortcuts
| Shortcut |
Function |
| Tab (inside a table) |
Move to the next cell |
| Shift + Tab (inside a table) |
Move to the previous cell |
| Ctrl + Shift + L |
Apply bullet points |
| Ctrl + Shift + > |
Increase list level |
| Ctrl + Shift + < |
Decrease list level |
6. Page & Document Management
| Shortcut |
Function |
| Ctrl + Enter |
Insert a page break |
| Ctrl + Shift + 8 |
Show or hide paragraph marks |
| Ctrl + Alt + S |
Split window (view multiple sections) |
| Ctrl + F2 |
Print Preview |
7. Special Shortcuts for Advanced Users
| Shortcut |
Function |
| Ctrl + Shift + C |
Copy formatting |
| Ctrl + Shift + V |
Paste formatting |
| Ctrl + Spacebar |
Remove formatting |
| Ctrl + Shift + K |
Convert text to small caps |
| Alt + Shift + D |
Insert current date |
| Alt + Shift + T |
Insert current time |
Mastering MS Word shortcuts can make your work faster, smoother, and more professional. Instead of relying on a mouse, using keyboard shortcuts helps you focus on writing and editing efficiently.
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